Last updated: July 20, 2026
These Terms of Service ("Terms") govern your use of VerBill, a voice-to-invoice application provided at verbill.app ("VerBill," "the Service," "we," "us"). By creating an account or using the Service, you agree to these Terms. If you do not agree, do not use the Service.
VerBill converts spoken job summaries into draft invoices using artificial intelligence, and provides related tools including client records, saved pricing, payment status tracking, PDF generation, invoice delivery by email, and optional integration with QuickBooks Online. The Service is provided as a web application that may be installed to your device.
You must provide accurate information when creating an account and keep your credentials secure. You are responsible for all activity under your account. You must be at least 18 years old and using the Service for business purposes.
VerBill uses artificial intelligence to transcribe your voice recordings and extract invoice details. AI output can be inaccurate or incomplete. The Service presents every extracted invoice for your review and editing before it is saved or sent. You are solely responsible for verifying the accuracy of every invoice — including client details, work descriptions, quantities, prices, and tax — before sending it to a client. VerBill is a drafting tool, not a substitute for your judgment.
VerBill does not process, hold, or transmit money between you and your clients. Payment methods displayed on your invoices (such as Venmo, Cash App, PayPal, or Zelle) are provided by you, and payments made through them are transactions solely between you and your client, subject to those providers' terms. Payment status in VerBill (sent, paid, overdue) is a record you maintain, not a statement by us about the movement of funds.
You are responsible for the accuracy of tax rates applied to your invoices, for collecting and remitting any applicable taxes, and for complying with the laws that apply to your business — including invoicing, licensing, and record-keeping requirements in your jurisdiction. VerBill does not provide tax, accounting, or legal advice.
If you connect QuickBooks Online, you authorize VerBill to create and update customers, items, invoices, and payments in your QuickBooks company on your behalf. Data synced to QuickBooks is thereafter also governed by Intuit's terms. You are responsible for reviewing synced records for accounting accuracy.
You retain ownership of your data — recordings, invoices, client records, pricing, and business information. You grant us the limited rights needed to operate the Service, including processing your recordings through our AI providers to produce transcriptions and extractions. You are responsible for having any necessary rights to the information you store about your clients.
You agree not to use the Service to: create fraudulent or deceptive invoices; violate any law; infringe others' rights; probe, disrupt, or overload the Service; or attempt to access other users' data. We may suspend or terminate accounts that violate these Terms.
We aim for high availability but the Service is provided "as is" and "as available." Features that depend on third-party services (AI processing, email delivery, QuickBooks, billing) may be affected by those services' availability. Offline features store data on your device until connectivity returns; you are responsible for maintaining your device.
TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE SERVICE IS PROVIDED WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. WE DO NOT WARRANT THAT AI-GENERATED CONTENT WILL BE ACCURATE OR ERROR-FREE.
TO THE MAXIMUM EXTENT PERMITTED BY LAW, VERBILL AND ITS OPERATORS WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, REVENUE, OR DATA, ARISING FROM YOUR USE OF THE SERVICE. OUR TOTAL LIABILITY FOR ANY CLAIM WILL NOT EXCEED THE AMOUNT YOU PAID US IN THE TWELVE MONTHS BEFORE THE CLAIM AROSE.
You agree to indemnify and hold us harmless from claims arising out of your invoices, your transactions with your clients, your violation of these Terms, or your violation of any law or third-party right.
You may stop using the Service and cancel your subscription at any time. We may suspend or terminate the Service for breach of these Terms. Upon account deletion, we will delete your data as described in the Privacy Policy.
We may update these Terms from time to time. Material changes will be communicated through the Service or by email. Continued use after changes take effect constitutes acceptance.
These Terms are governed by the laws of the State of Florida, without regard to conflict-of-law principles. Any disputes will be resolved in the state or federal courts located in Florida.
Questions about these Terms: support@verbill.app